UFI Code Database - is it available?

The Unique Formula Identifier (UFI) system plays a central role in chemical safety within the European Union. It is important to note from the outset that there is NO publicly accessible UFI code database. UFIs are not searchable by the public, and it is not possible to determine in which country or year a specific UFI was registered. Access to UFI-related information is restricted to appointed bodies, such as poison centres, and only for emergency response purposes. Therefore, communication of information between business partners is very important.

Introduced under the CLP Regulation, the UFI connects a specific hazardous mixture placed on the market with the information submitted to poison centres. To support this system, companies rely on internal UFI code databases to manage, verify, and reference UFIs consistently across notifications and product labels.

What Is a UFI Code?

A UFI is a 16-character alphanumeric code assigned to a chemical mixture. Its primary function is to allow poison centres to quickly identify the exact composition of a product in the event of an exposure incident. Each UFI is linked to a specific formulation and must be included both in the poison centre notification and on the product label.

The UFI does not reveal the chemical composition to the public. Instead, it acts as a secure reference that enables authorities to retrieve detailed formulation data when required.

Purpose of the Internal UFI Code Database

The UFI code database refers to the internal systems companies use to generate, store, and manage UFIs. These systems ensure that each code is unique and correctly associated with a specific mixture. This is particularly important for organizations that place multiple formulations on the market or operate across several EU Member States.

A structured database approach helps reduce errors such as duplicated UFIs, incorrect formula references, or inconsistencies between product labels and poison centre notifications. It also supports internal traceability and regulatory recordkeeping.

How the UFI Code Database Supports Regulatory Compliance

Under CLP Annex VIII, companies placing hazardous mixtures on the EU market are required to submit harmonised information to appointed bodies.

Effective UFI management supports this obligation by:

• Linking each UFI to a defined formulation number

• Allowing reuse of the same UFI for identical mixtures

• Supporting controlled updates when formulations change

• Ensuring consistency between notifications and product labels

Accurate UFI handling is critical, as discrepancies can hinder emergency response or result in compliance issues during regulatory inspections.

Where Can I Find the UFI Code?

The UFI code can usually be found in the following locations:

• On the product label: The UFI must be clearly displayed on the label of hazardous mixtures, typically near other regulatory identifiers.

• In the Safety Data Sheet (SDS): In some cases, the UFI appears in Section 1 of the SDS.

• Internal company systems: Manufacturers and importers store UFIs within their formulation or regulatory compliance databases.

• Poison centre notifications: Appointed bodies can access the UFI as part of the submitted notification data.

For users and emergency responders, the product label is the most direct and reliable source.

Managing Changes in Formulations

When the composition of a mixture changes beyond defined thresholds, a new UFI must be assigned. Internal databases help companies track formulation changes and determine when a new code is required. This ensures that poison centres always have access to accurate and current information.

Conclusion

The UFI code database is a critical operational tool within the EU poison centre notification framework, even though it is not a public or centralized registry. By enabling precise identification of hazardous mixtures for emergency purposes, the UFI system enhances public health protection while supporting regulatory compliance. Proper UFI management is both a legal requirement and an essential element of responsible chemical product stewardship. If you need help editing UFI codes, we are happy to help you.